Field Aerospace drafts government proposals in 25 minutes, not 2 weeks
In plain words
Aircraft firm Field Aerospace uses n8n and AI to read 50+ page solicitations and draft responses.
What happened: A first draft that's 80% done in about 25 minutes instead of two weeks, and about $30K a year less in software.
Source: n8n.io ↗
How to do it yourself
Our suggested steps. The company didn't publish theirs.
- 1
Collect 3 past winning proposals and their solicitations.
- 2
Map the steps a person does today and where the data lives.
- 3
Build the workflow in n8n + LLM and use the prompt below for the AI step.
- 4
Run it side by side with the manual process for a week and compare.
- 5
Switch over, keep a human check on edge cases, then automate the next task.
The instructions to give the AI
Paste this into n8n (the free plan is fine), swap the [brackets] for your details, and test it on a few real examples.
This is one part of the setup. It won't connect to your phone, inbox or other apps on its own; the steps above cover that.
Agent instructions (prompt)
Read this solicitation. List every requirement as a table (section, requirement, must/should). Then draft a response for each using our past proposals below. Mark anything we can't meet with [GAP].
[Highlighted] = replace with your own details before you run it.
What you should get back: A requirements table (section, requirement, must/should) and a draft answer for each, with [GAP]s marked.
Written by Quickly and Good, inspired by this case.
More detail: tools, prices and what you'll need
The company used: n8n + LLM
You could use: n8n + LLM
- n8n
Workflow automation that connects apps and adds AI steps; can be self-hosted.
Free to self-host (Community Edition); cloud: see pricing · Official site ↗
Prices from each tool's own pricing page, checked Oct 2026.
What you'll need
- ☐An automation tool (n8n, Make or Zapier)
- ☐Connections to each app involved (email, CRM, sheets, calendar)
- ☐An AI model account/API key
- ☐The agent instructions (prompt)
- ☐Error handling: what happens when a step fails
- ☐Testing with real data for a week
- ☐A human review step before anything goes out to customers
Can I do this myself?
Yes if you have built a Zapier/Make/n8n workflow before. If those words are new, hire a builder.
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