An n8n workflow personalised 900 cold emails and booked 10 meetings
In plain words
An n8n workflow pulled company signals like funding, new hires or launches, and added 1-2 personal lines to each email.
What happened: 900 emails, 6% replied, and 10 good meetings booked (their own figures).
These numbers come from the builder and haven't been checked independently.
Source: reddit.com ↗
How to do it yourself
Our suggested steps. The company didn't publish theirs.
- 1
Pick a narrow list of companies.
- 2
Pull a recent signal for each (funding, hire, launch).
- 3
Use the prompt below to write the opening lines.
- 4
Send 10-20 a day per inbox.
- 5
Track replies and change one thing at a time.
The instructions to give the AI
Paste this into ChatGPT (the free plan is fine), swap the [brackets] for your details, and test it on a few real examples.
This is one part of the setup. It won't connect to your phone, inbox or other apps on its own; the steps above cover that.
Agent instructions (prompt)
[Company] recently [signal]. Write 2 opening lines for a cold email that mention this naturally and connect it to [problem we solve]. Under 35 words. No hype.
[Highlighted] = replace with your own details before you run it.
What you should get back: "Congrats on the new Austin office. Hiring 10 reps at once usually makes onboarding messy — we help with that."
Written by Quickly and Good, inspired by this case.
More detail: tools, prices and what you'll need
The company used: n8n + LLM
You could use: n8n + ChatGPT or Claude + your email sender
- n8n
Workflow automation that connects apps and adds AI steps; can be self-hosted.
Free to self-host (Community Edition); cloud: see pricing · Official site ↗
- ChatGPT
General AI assistant: writes, summarises and answers from files you give it.
Free plan; paid plans available · Official site ↗
- Claude
AI assistant for writing, analysis and long documents; can connect to your tools.
Free plan; Pro $20/mo (monthly) · Official site ↗
Prices from each tool's own pricing page, checked Oct 2026.
What you'll need
- ☐An automation tool (n8n, Make or Zapier)
- ☐Connections to each app involved (email, CRM, sheets, calendar)
- ☐An AI model account/API key
- ☐The agent instructions (prompt)
- ☐Error handling: what happens when a step fails
- ☐Testing with real data for a week
- ☐A human review step before anything goes out to customers
Can I do this myself?
Yes if you have built a Zapier/Make/n8n workflow before. If those words are new, hire a builder.
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