A consultant runs four AI agents and works 25–30 hours a week
In plain words
Four agents handle content research, lead intake, competitor monitoring and newsletter first drafts. He kept the final writing and client replies human.
What happened: Articles take about 90 minutes instead of 4 hours, and leads get a reply in under 2 hours (their own figures).
These numbers come from the builder and haven't been checked independently.
Source: samueljwoods.com ↗
How to do it yourself
Our suggested steps. The company didn't publish theirs.
- 1
Pick the one task you skip when busy (e.g. the newsletter).
- 2
Write down how you do it, step by step.
- 3
Build one agent with the prompt below and test for 2-4 weeks.
- 4
Keep final edits human.
- 5
Only then build the next agent.
The instructions to give the AI
Paste this into ChatGPT (the free plan is fine), swap the [brackets] for your details, and test it on a few real examples.
This is one part of the setup. It won't connect to your phone, inbox or other apps on its own; the steps above cover that.
Agent instructions (prompt)
Here are my notes and 5 links from this week: [paste]. Draft my newsletter in my usual structure: [structure]. Keep my voice (examples below), 600 words max, and mark anything you're unsure of with [CHECK].
[Highlighted] = replace with your own details before you run it.
What you should get back: A 600-word newsletter draft in your structure with 2 [CHECK] marks for you to verify.
Written by Quickly and Good, inspired by this case.
More detail: tools, prices and what you'll need
The company used: Custom AI agents (research, lead intake, monitoring, newsletter)
You could use: Claude or ChatGPT + n8n/Zapier
- ChatGPT
General AI assistant: writes, summarises and answers from files you give it.
Free plan; paid plans available · Official site ↗
- Claude
AI assistant for writing, analysis and long documents; can connect to your tools.
Free plan; Pro $20/mo (monthly) · Official site ↗
- n8n
Workflow automation that connects apps and adds AI steps; can be self-hosted.
Free to self-host (Community Edition); cloud: see pricing · Official site ↗
- Zapier
No-code automation between 9,000+ apps, with AI steps.
Free plan; Professional from $19.99/mo · Official site ↗
Prices from each tool's own pricing page, checked Oct 2026.
What you'll need
- ☐An automation tool (n8n, Make or Zapier)
- ☐Connections to each app involved (email, CRM, sheets, calendar)
- ☐An AI model account/API key
- ☐The agent instructions (prompt)
- ☐Error handling: what happens when a step fails
- ☐Testing with real data for a week
- ☐A human review step before anything goes out to customers
Can I do this myself?
Yes if you have built a Zapier/Make/n8n workflow before. If those words are new, hire a builder.
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